Assistant Recreation Specialist – Adult Sports

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The Assistant Recreation Specialist is responsible for assisting the Recreation Specialist in all aspects of administration, management, coordination and planning the recreational programs for participants enrolled in the City Programs. Assists in the oversight of recreation programs involving coordination, planning, and supervising staff, volunteers and participants in multi-functional recreation programs. Work involves assisting the Recreation Specialist in the management of recreational programs, staff and employee and guest safety in the program areas of Aquatics, Adult Sports or Arts. Aquatic program positions are safety-sensitive. The work schedule varies based on program area with shifts primarily weekdays, Monday-Friday; however, some evenings, weekends, and holidays are included in the work schedule and the schedule is subject to change throughout the year. Position requires ability to travel and work at various facilities as needed.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster offers a bonus of up to $1,500 per year depending on the employee’s fluency in Spanish, Hmong, Laotian, and/or American Sign Language (ASL).

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City’s work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – Pride – Integrity – Responsibility – Innovation – Teamwork).

This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the Departments mission: “Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.”

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization’s mission and vision
• Exhibit pride in self, the department, the city and the community; conduct self in a professional manner
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support/promote change; demonstrate flexibility and takes calculated risks when appropriate
• Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES

Citywide – Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
• Recognize personal strengths and weaknesses and target areas for personal self-development
• Demonstrate initiative in performing job tasks
• Exhibit problem-solving skills leading to sound judgment and quality decisions
• Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently
• Communicate effectively with individuals and groups using clear and concise verbal and written communications
• Demonstrate accountability for work and take ownership in job performance
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific – Every employee in this position must be able to:

• Coordinate, develop, and implement recreational programs under supervision of Recreation Specialist
• Demonstrate preventative lifeguarding and current lifeguard techniques, standards, and procedures related to rescue of drowning swimmers or any user in a distressful situation in or around the swimming pool (Aquatics programs)
• Follow safety protocols and proper use of PPE when cleaning or coming into contact with bloodborne pathogens
• Follow written and verbal instructions
• Work with the public effectively and establish effective working relationships with other employees
• Operate standard office equipment such as copy and fax machines, personal computers, and telephone
• Respond calmly and effectively to and handle emergency situations, making proper judgements as to the correct course of action
• Perform multiple tasks
• Work efficiently in Word, Excel, PowerPoint, Outlook and Rec Trac, and Outlook
• Type a minimum of 25 words per minute
• Demonstrate knowledge of proper telephone and e-mail etiquette
• Current CPR and First Aid certification
• Demonstrate Creativity, self-motivation and Knowledge in recreation program area

Leadership/Supervisory – Every employee in this position is accountable to:

• Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
• Encourage employees to be accountable for their work and take ownership in what they do
• Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
• Demonstrate collaboration and conflict resolution skills with other departments and employees
• Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside their comfort zone to develop their skills
• Assist Recreation Specialist in Providing meaningful, timely employee feedback and appraisals, and effectively address employee performance problems
• Effectively supervise, mentor, and motivate in a team environment

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities and Tasks

1. Assists with daily operations of recreation programs, equipment and facilities
2. Assists with Rec Trac maintenance, class management and contacting students as needed
3. Assists with Survey Monkey administration and reporting
4. Inventories, orders and tracks program equipment and supplies
5. Acquires supplies as needed from local vendors and stores
6. Assists with organizing invoices, creating purchase orders and tracking budget accounts when requested
7. Carries a City purchasing card (P-Card) for program purchases and follows all P-Card policies and procedures
8. Maintains safety of staff and program participants
9. Maintains regular and punctual attendance

Other Duties and Responsibilities

1. May cover the duties of the Recreation Specialist position as needed

Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion.

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses and Certifications

Required:

• A minimum of 21 years of age
• Experience with program administration and guest service
• Must possess or be able to obtain a CPR and Standard First Aid Certificate within ninety (90) days of employment
• Must possess or be able to obtain Lifeguard Certification within thirty (30) days of employment (only applicable for Aquatics positions)

Preferred:

• One year of experience working in recreation/leisure services
• College level courses in recreation or education or a closely related subject field
• Knowledge of Word, Excel, PowerPoint, Outlook, Rec Trac, and InDesign or similar computer software programs
• Lifeguard certification, swimming instructor certification, AFO or CPD (Aquatics programs)

Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered.

Physical Requirements

Work is physical in nature and involves:

• Constant near acuity and hearing is needed to perform daily functions and communicate with patrons and staff
• Constant standing, walking on uneven terrain, pool decks, and climbing stairs in a multi-level facility to observe recreation center activity and events for safety and hazards
• Constant near and far acuity to observe program participants for possible troubled swimmers and safety hazards; constant hearing to be aware of troubled individuals that may be out of line of sight
• Frequently lifting of fifty (50) pounds from floor to waist, thirty-five (35) pounds from floor overhead; Frequent carry, push, pull fifty (50) pounds of supplies, equipment, and material up to 100 feet for event set up; Occasional carrying of up to 100 pounds of equipment, supplies and materials up to ten (10) feet
• Due to the occasional use of hand tools fine motor skills along with firm grasp and frequent reaching below shoulder and overhead is needed
• Occasional lifting of ten (10) pounds from floor to overhead to move equipment and supplies; occasional lifting of up to seventy-five (75) pounds from floor to chest to assist in moving furniture, equipment and patrons on backboards
• Occasionally carry seventy-five (75) pounds up to fifty (50) feet and fifty (50) pounds up to 100 feet to perform emergency rescues; occasionally push/pull seventy-five (75) pounds to remove individuals from pool area in an emergency situation, set up bleachers for events and lane ropes for lap swim (Aquatics programs)

WORKING CONDITIONS

Work in this position is performed primarily indoors in an office and at recreation centers, with occasional work out of doors for seasonal programs.

In Aquatic programs Work is constantly performed in a high-volume indoor pool setting with constant exposure to loud noise and wet/humid conditions. Work includes periods of high activity and stress during emergency situations. Sufficient physical strength, stamina, and conditioning are needed to rescue swimmers in danger of drowning who may resist rescue.

Required Materials and Equipment

Equipment used may include computers, keyboards, copy/fax machines, telephones, calculators, televisions, audio/visual equipment (DVD, CD, etc.), public service announcement equipment, small hand tools such as hammer, screwdrivers, tape measurers, and a variety of recreational equipment and maintenance tools.

In aquatics programs Knowledge of lifeguard equipment to include but not limited to rescue tubes, backboards, bag valve masks, AED, whistles, chemical testing kits, basic pool chemicals, telephones, two-way radios, and megaphones. Uses cleaning chemicals and cleaning equipment such as pool vacuum, hose, pressure washer, and scrubbers. Operates personal computers and other standard office equipment.

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
• Pre-employment drug screen and physical
• Must be legally entitled to work in the United States