Program Coordinator I – Adult Sports

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The Program Coordinator I – Adult Sports position is responsible for scheduling multiple softball leagues for all three seasons and monitoring standings. This position will require league scheduling knowledge, website management, knowledge of softball rules, and the scheduling of seasonal staff. Daily requirements will include returning calls and emails that pertain to the adult softball leagues. Recreation staff have the primary responsibility of ensuring the safety of program participants.

This position works Monday through Friday from 11:00 a.m. to 3:00 p.m. or 12:00 p.m. to 4:00 p.m. with some flexibility in hours. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City’s work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – Pride – Integrity – Responsibility – Innovation – Teamwork).

This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse, leisure, recreational and informational services and resources; acquiring, developing, and maintaining first-class parks, facilities, open space, and trails. This position works toward the accomplishment of the department’s mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.

GENERAL COMPETENCIES

Job Specific – Every employee in this position must be able to:

• Interact with patrons with a respectful and helpful manner
• Anticipate problems and calmly handle unexpected situations
• Hold current First Aid, CPR and AED certifications
• Safely operate City vehicles
• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
• Schedule leagues for softball teams using team sideline software
• Communicate with participants in a timely manner
• Act as an ambassador by understanding and fostering the organization’s mission and vision

All employees are expected to provide excellent customer service, communicate in an effective manner both verbally and in writing, display professionalism and integrity, work efficiently, effectively and accurately, work independently and as part of a team, take initiative, solve problems, display good judgment, take ownership for delivering a high quality product or service, have regular and punctual attendance, and effectively handle emergency situations.

JOB SPECIFIC FUNCTIONS

1.   Coordinates league scheduling and standings

2.   Create schedules in league scheduling program

• Investigate registered teams correct league placement
• Enter changes (rainouts and cancelations) and updates to web in a timely manner
• Register teams into RecTrac

3.   Communicates with participants by phone and email on a daily basis

• Notify staff, umpires and teams of changes such as rainouts and cancellations
• Serves as a liaison with senior softball in summer months
• Helps organize, implement, and attends up to three (3) seasonal team captain meetings

4.   Coordinates staff schedules and record supervisor reports

5.   Designs and order team awards

6.   Possible supervising participants at fields as back up to Coordinator II

• Uses good judgment to make decisions involving the safety of employees and citizens
• Enforces safety rules and assumes responsibility for the safety of participants
• Remains calm in emergency situations and takes necessary action
• Performs First Aid, CPR and AED if necessary

7.   Keeps all certifications and licenses current, including:

• Current and valid driver’s license
• Current First Aid, CPR and AED

8.   Maintains regular and punctual attendance

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses, and Certifications

Required:

• Must be 21 years of age or older
• First Aid, CPR and AED certification within 30 days of hire
• Current and valid driver’s license and safe driving record

Preferred: 

• Experience with league scheduling software
• Experience scheduling staff

Physical Requirements

This position requires a moderate degree of physical stamina and strength, including the ability to:

• Frequently sit, stand and walk through a multi-level facility
• Occasionally squat, bend, kneel, twist, climb, balance and reach over head
• Occasionally lift, carry, push or pull items weighing up to fifty (50) pounds
• Frequently use hands and fingers for fine manipulation; occasionally use light and firm grasp
• Frequently see objects up close to perform office tasks and far away to observe activity for safety hazards or problems
• Constantly use hearing to interact with guests and staff and recognize trouble outside of view
• Occasionally use sufficient physical strength, stamina and agility to perform emergency work in various capacities

WORKING CONDITIONS

Work is constantly performed outdoors with occasional indoor activity. Exposure to outdoor weather conditions, including summer sun and temperatures, which may exceed 100 degrees, and winter conditions that include snow and freezing temperatures.

Required Materials and Equipment

RecTrac, team sideline or similar scheduling program, internet for email correspondence

PRE-EMPLOYMENT REQUIREMENTS

Candidates must be legally entitled to work in the United States and must successfully pass a criminal background check, reference check, and substance screen. There may be additional pre-employment requirements depending on the nature of the position.

We are a caring, courteous, team-oriented organization committed to public service excellence. Employees thrive in a culture that is respectful, professional and diverse. Our work culture encourages passionate, positive and enthusiastic employees. Westminster is a drug-free workplace and an Equal Opportunity Employer.