Program Coordinator II – Adult Sports

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The Program Coordinator II – Adult Sports position is responsible for monitoring adult softball leagues, coordinating field preparation, serving as a lead employee and addressing issues that arise during games. Daily requirements will include league supervision pertaining to all adult softball league management and support other adult leagues as needed.   Recreation staff have the primary responsibility of ensuring the safety of program participants.  Will organize, staff and implement 2-3 tournaments a year.  Design and maintain league scheduling as well as updates on the City web site.  Help with maintenance at the Sports Center to include field prep.

This position works 20 hours, Monday through Friday with occasional weekend hours needed for makeup games or tournaments that are offered.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

The City’s work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – Pride – Integrity – Responsibility – Innovation – Teamwork).

This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse, leisure, recreational and informational services and resources; acquiring, developing, and maintaining first-class parks, facilities, open space, and trails. This position works toward the accomplishment of the department’s mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy.

GENERAL COMPETENCIES

Job Specific – Every employee in this position must be able to:

• Interact with patrons with a respectful and helpful manner
• Anticipate problems and calmly handle unexpected situations
• Hold current First Aid, CPR and AED certifications
• Safely operate City vehicles
• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
• Schedule leagues for softball teams using team sideline software
• Communicate with participants in a timely manner
• Act as an ambassador by understanding and fostering the organization’s mission and vision

All employees are expected to provide excellent customer service, communicate in an effective manner both verbally and in writing, display professionalism and integrity, work efficiently, effectively and accurately, work independently and as part of a team, take initiative, solve problems, display good judgment, take ownership for delivering a high quality product or service, have regular and punctual attendance, and effectively handle emergency situations.

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities, and Tasks
1.   Promote, evaluate, and coordinate all adult softball leagues

• Enter changes (rainouts and cancelations) and updates to web in a timely manner
• Assist with team registration into RecTrac
• Communicate with participants by phone and email on a daily basis
• Help organize, implement, and attend up to 3 seasonal team captain meetings

2.   Serve as a lead worker to other employees and a liaison to the field crew

• Coordinate schedules for Scorekeepers and Sports Supervisors
• Train Scorekeepers and Sports Supervisors
• Work with field crew to prepare field in inclement weather

3.   Oversee daily operations at ballfields

• Handle issues that come up during league play
• Manage supplies needed to run successful program (balls, first aid, scorebooks, rosters)
• Help with weekend rentals coverage
• Verify entry of scores and staff hours for accuracy
• Make decision for field playability when weather and conditions require it
• Uses good judgment to make decisions involving the safety of employees and citizens
• Enforces safety rules and assumes responsibility for the safety of participants
• Remains calm in emergency situations and takes necessary action

4.   Performs First Aid, CPR and AED if necessary
5.   Keeps all certifications and licenses current, including:

• Current and valid driver’s license
• Current First Aid, CPR and AED

6.   Maintains regular and punctual attendance

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses, and Certifications
Required:

• Must be 21 years of age or older
• First Aid, CPR and AED certification within 30 days of hire

Preferred: 

• Current and valid driver’s license and safe driving record
• Experience with league scheduling software
• Experience scheduling staff

Physical Requirements
This position requires a moderate degree of physical stamina and strength, including the ability to:

• Frequently sit, stand and walk through a multi-level facility
• Occasionally squat, bend, kneel, twist, climb, balance and reach over head
• Occasionally lift, carry, push or pull items weighing up to fifty (50) pounds
• Frequently use hands and fingers for fine manipulation; occasionally use light and firm grasp
• Frequently see objects up close to perform office tasks and far away to observe activity for safety hazards or problems
• Constantly use hearing to interact with guests and staff and recognize trouble outside of view
• Occasionally use sufficient physical strength, stamina and agility to perform emergency work in various capacities

WORKING CONDITIONS
Work is constantly performed indoors with occasional outdoor activity. Exposure to outdoor weather conditions, including summer sun and temperatures, which may exceed 100 degrees, and winter conditions that include snow and freezing temperatures.
Required Materials and Equipment
RecTrac, team sideline or similar scheduling program, internet for email correspondence and the City website tiles.

PRE-EMPLOYMENT REQUIREMENTS
Candidates must be legally entitled to work in the United States and must successfully pass a criminal background check, reference check, and substance screen. There may be additional pre-employment requirements depending on the nature of the position.

We are a caring, courteous, team-oriented organization committed to public service excellence.  Employees thrive in a culture that is respectful, professional and diverse.  Our work culture encourages passionate, positive and enthusiastic employees.  Westminster is a drug-free workplace and an Equal Opportunity Employer.